Core Concepts

Understanding the terminology used in ConvoForm.

Form

A Form is the blueprint. It defines:

• Overview: A high-level description of what the form is for (e.g., “Job Application”).
• Fields: The specific data points to collect (e.g., “Name”, “Years of Experience”).

Conversation

A Conversation is a single instance of a user filling out a Form. It is “stateful” and tracks:

• Transcript: The history of messages between User and AI.
• Responses: The structured data extracted so far.
• Status: Whether it is distinct, in-progress, or completed.

Submission

A Submission is the final, read-only record of a completed Conversation. It contains the structured answers extracted by the AI.

Workflow

1. Admin creates a Form.
2. User starts a Conversation.
3. AI conducts the interview.
4. User completes the interview -> Submission is created.